In this phase, we evaluate current programs and practices utilized in your organization. Next, we begin creating new processes for your future success. This includes drafting documents for transitioned systems/programs, designing delivery structures, and identifying and mitigating potential risks.

Activities typically include:

Project Alignment‍

This process aligns the organization structure(s), technology, and people, to ensure that goals are achieved, risk is managed, and time and costs are minimized. 

Project alignment is achieved by working with the organization’s internal team to:

• Define business objectives and project scope
• Decide on governance structures for decision-making
• Review organizational structures
• Analyze staffing levels, skills, and core competencies, and determine how to align staff with the needs of the project 
• Identify internal and external barriers to success
  

Performance Management‍

This ensures that the organization's policies, programs, and projects align with the its goals. 

Performance management is achieved by:

• Developing program-specific KPIs to provide cost-effective services
• Determining what level of quality program activities are being implemented
• Identifying strengths and weaknesses in the KPIs
• Developing methods to explore the impact of the program on past and current participants
• Informing future program format and goals

Business Process & Technology Optimization ‍

Business process optimization is guided by the following principles:

• Improving operational efficiency and customer satisfaction, reducing spending and/or raising revenue 
• Developing standards based on best practices
• Ensuring that each business process has a single process owner and that performance targets are established
• Each business process is supported using reusable technology solutions
  

Business process optimization is achieved by:

• Conducting workshops and interviews to assess the business model, customers, stakeholders, and areas for improvement
• Creating a business process library for existing business processes. This inventory serves as a foundation for process reengineering, system optimization, and performance measurements
• Collaborating with project stakeholders to quantify the current state of the system/program/unit and conduct relevant analyses relating to the proposed transformation
• Engaging stakeholders to provide feedback on requirements definition
• Reengineer processes to get broad representation, leverage collective knowledge, set priorities, define system scope, and encourage innovation and consensus
• Developing a requirements document that contains business processes, maps, flow diagrams, business rules, functional and non-functional requirements, use cases, and interfaces
• Reviewing existing and developing new business process best practices
• Formulating an efficient and cost-effective business model
  

Throughout this process, we provide expert guidance, recommendations, and implementation assistance in the selected technology solution(s). This may include:

• Recommendation of technology solutions supporting core and non-core business operations
• Creation of high-level target architecture requirements for technologies to be used to deliver the solutions
• Creating a Program Roadmap that includes a phased approach to implementing new systems/programs/units
• Reviewing and revising a Governance approach.
  

Budget and Finance ‍

This phase includes developing cost-benefit analyses, project cost estimates, alternative cost models, annual operating costs, and other financial analysis.

We’ll also review and recommend policies and solutions to ensure compliance with applicable laws and grant programs.

Elyon is partnered with Level 4 Ventures and offer their ExcelerPlan which will give you full business analytics support for planning, budgeting, and the control of individual projects.‍

Change Management‍

Change management helps the organization’s personnel realize and deal with new roles, responsibilities, and ways of doing their work - it’s also a critical factor for transformation success

Change management processes support the development of a workforce transition plan, which identifies the necessary training and certification to successfully transition to new systems or organization structure.